Job Details

School Office Manager 1

Job Grade: 7-8


Start Date: 20/01/2020

Interviews: 17/01/2020

Closing date: 06/01/2020

School Business Manager 1, Grade 7-8

40 hours per week, term time + 3 weeks


The Governors of St Mary Magdalene’s RC Primary School, Burnley are looking for an Office Manager to join our friendly school team.  The successful candidate will work closely with the headteacher and staff to contribute to the strategic direction of the school and, as such, must have very good organisational skills, the ability to work proactively and under pressure and a friendly ‘front of house’ manner.

The Office Manager will be responsible for the provision of effective administrative support for the headteacher and other staff.

You will be expected to support the Headteacher in the continuing development and improvement of all aspects of the school.

The successful candidate will be a dynamic, innovative and solution focused leader, capable of motivating a support services team to provide the highest level of service.  They must be able to work flexibly to meet the demands of the role.  They will have the confidence to work in partnership with senior leaders and governors, as well as liaise with external agencies. Excellent written and verbal communication skills are essential. The successful candidate will be fully conversant with Keeping Children Safe requirements including ensuring robust recruitment processes.


The main duties of the post will include: (Please see Job Description)

Daily operation of the school office

Management of manual and computerised records

Management of school information systems

Monitoring of pupil attendance and school dinners

Responsibility for census returns, system upgrades and assessment input

Responsibility for financial records and administration

Banking and reconciliation duties

Management of Unofficial School Fund

Ordering/invoicing and managing supplies


Essential Qualifications:

A minimum (or equivalent) of 5 GCSE’s including maths and English


Desirable Qualifications:


Higher level qualifications at A Level or equivalent

Evidence of continuing professional development


Essential Experience:

Experience of SIMS and SMS(Finance 6)

Knowledge of ORACLE, payroll and HR

The ability to use initiative and work independently

Highly effective time management skills with the ability to work under pressure and meet deadlines

Previous financial budgetary and management responsibilities

Use of IT systems for managing financial systems

Previous experience in a school environment


Desirable Experience:

Working knowledge of Schools Portal

Experience of H&S and premises management

Experience of safeguarding issues


For an informal discussion, please contact: School Office

Visits to the schools are welcomed, please 01282 436880 to make an appointment

Closing Date: Monday 6th January 2020 12.00 Noon

Short Listing : Week beginning 6th January 2020

Interview Date: Friday 17th January 2020